Privacy Policy — Workplace Aware

Last updated: 1 December 2025

Workplace Aware (“we”, “us”, “our”) is committed to protecting the privacy of visitors to our website and users of our services. This Privacy Policy explains how we collect, use, disclose and protect personal information in connection with our website and related services. By using our website or providing us with information, you agree to the practices described in this Policy.

Who we are & contact

Business name: Workplace Aware

Email: workplaceaware@gmail.com

Phone: +61 (0)404 332 437

Address: 8 High Street, Fremantle, Western Australia 6160

Information we collect

Information you provide. We collect information you give us directly, for example when you sign up to our mailing list, make an enquiry, register for an event, purchase services, or otherwise contact us. This may include your name, email address, phone number, organisation, job title, payment details (if applicable) and any other information you choose to provide.
Information collected automatically. When you visit our website we may automatically collect technical and usage information, such as your IP address, browser type, operating system, referring pages, pages viewed, time spent on pages, device identifiers and other analytics data. We may use cookies and similar technologies (including web beacons and tracking pixels) to collect this information.
Information from third parties. We may receive information about you from third parties, including service providers, public sources or partners, and combine it with information we collect.

How we use your information

We use personal information to:

provide, operate and improve our services and website;
respond to enquiries and manage bookings or purchases;
send administrative communications and service updates where relevant;
send marketing and promotional communications if you have opted in (you can opt out at any time);
carry out analytics and improve the user experience;
comply with legal obligations and protect our rights; and
for any other purpose with your consent.

We may aggregate or de-identify information and use it for any purpose without restriction.

Cookies and tracking

We use cookies and similar technologies to personalise and improve your experience, perform analytics and help secure our website. You can control cookie settings in your browser and choose to block or delete cookies, but some features of the site may not function properly if cookies are disabled.

Disclosure of information

We may disclose personal information:

With your consent.
To service providers who perform services on our behalf (e.g., email delivery, analytics, payment processing). These providers are authorised to use your information only to the extent necessary to provide the services to us.
To collaborators or partners where you have engaged in joint activities or where sharing is necessary to provide a service you requested.
For legal reasons where required to comply with a legal process, to respond to claims, or to protect the rights, property or safety of Workplace Aware, our users or the public.
In connection with business transfers, such as a merger, acquisition or sale of assets — user information may be one of the transferred assets.
Aggregated or de-identified data which does not identify you personally.

Security

We implement reasonable technical, administrative and physical measures to protect personal information from unauthorised access, disclosure, alteration or destruction. However, no internet or electronic transmission is completely secure and we cannot guarantee absolute security.

International transfers

Information collected may be stored and processed in Australia or other countries where our service providers operate. Where your data is transferred outside your jurisdiction we will take reasonable steps to ensure it is treated securely and in accordance with this Policy and applicable law.

Legal basis for processing (where applicable)

For users in jurisdictions that require it (for example the European Economic Area), we rely on appropriate legal bases to process personal data, such as your consent, performance of a contract, compliance with legal obligations, or our legitimate interests (for example, to provide and improve our services, to maintain security and to communicate with you).

Your rights & choices

Depending on your jurisdiction, you may have rights to access, correct, erase or restrict processing of your personal information, and to object to or withdraw consent where processing is based on consent. If you wish to exercise any of these rights or update your details, please contact us at workplaceaware@gmail.com. We may require information to verify your identity before fulfilling requests.

If you no longer wish to receive marketing emails from us, you can click the “unsubscribe” link in any marketing email or email workplaceaware@gmail.com.

Children

Our website and services are not intended for children under 13. We do not knowingly collect personal information from children under the applicable age thresholds. If we become aware we have collected such information, we will take steps to delete it.

Third-party websites

Our website may contain links to other sites. This Privacy Policy does not apply to third-party sites and we are not responsible for their privacy practices. We recommend reviewing the privacy policies of any site you visit.

Analytics and marketing

We may use third-party analytics and advertising services (such as Google Analytics) to understand how the site is used and to improve our services. These services may use cookies and other tracking technologies. To opt out of certain analytics tracking, check the settings and tools provided by your browser and the specific analytics provider.

Retention

We retain personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes and enforce our agreements. Retention periods vary depending on the type of information and the purposes for which it was collected.

Changes to this Policy

We may update this Policy from time to time. The “Last updated” date at the top reflects the most recent revision. We recommend you check this page periodically for updates. Where required by law, we will provide notice of material changes.

Contact us

If you have any questions, requests or concerns about this Privacy Policy or our handling of your personal information, please contact us:

Workplace Aware